Board of Directors Needed
The Zelienople Harmony Athletic Association is looking for persons interested in filling the board positions of president, vice president and secretary for the current year. Mark Lachendro, ZHAA treasurer for 2007-08, will serve in that role for 2008-09.
Responsibilities of board officers are listed below. Nominees must be a member in good standing as defined in the bylaws of ZHAA. Term of elected board officers will be from September 1, 2008 to August 31, 2009.
Interested individuals can contact any board member or ZHAA interim secretary Bill Dawson.
Election of officers will take place by a simple majority vote (>50%) of the association’s eligible voting members, also defined in ZHAA bylaws.
If unable to attend the election meeting, eligible voting members may provide a written ballot prior to the election date. The member must be an eligible voter prior to, and at the conclusion of, the election meeting to cast an absentee vote. This ballot must be signed and provided to secretary prior to the election.
From ZHAA By-Laws...
"ARTICLE IV – MEMBERSHIP
Members shall be defined as any player 18 years or older and the parent/guardian of any player who within the operating period has completed registration to play baseball or softball with the ZHAA. Registration shall be deemed completed upon submission of a signed completed registration form along with the appropriate fees and acceptance of aforementioned by a member of the Board of Directors. The participant will be
considered a member of the ZHAA for one year based on the date of the registration form."
"ARTICLE VI -VOTING
Any member or sponsor, as defined in ZHAA By-Laws, having attended forty (40) percent of the meetings and/or
attended three (3) consecutive meetings starting 9-1 (fiscal year), shall have one (1) vote pertaining to the election of
board members and league issues. Members who are eligible to vote must be in attendance of a sanctioned ZHAA
meeting to have his or her vote counted.
The "Governing Body" is defined as the voting members in attendance at the meeting during the time of the vote."
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Responsibilites of board members are as follows:
President: The President shall preside as the Chair at all regular and special meetings of the Association at which he/she is present. The President shall have one vote at all meetings in which he/she is the Chair, to be cast only in the event of a tie in the voting. He/She shall serve as an ex-officio member of all committees, except on the nominating committee. The President may also appoint Director positions, Committees, and call special meetings of the Association, as defined in other sections of these By-Laws.
Vice-President: The Vice-President shall assume all duties of the President in the absence of the President.
Secretary: The Secretary shall keep the minutes of all meetings of the Association, which shall be accurate and official records of all business transacted. He/She shall read all ommunications, provide notice of all meetings, conduct all formal correspondence, and maintain all files and records of the Association. He/She shall provide a report of their actions to the Association at all meetings, including distribution of minutes to the BOD and membership as requested. The Secretary shall assume all duties of the Chair, in the absence of the President and Vice-President.
Treasurer: The Treasurer shall have custody of all Association funds, and shall keep detailed accounts of all financial transactions of the Association. The Treasurer shall collect all debts and fees owed to ZHAA, shall give a receipt for all such collections, and shall deposit all such collections in a recognized bank account in the name of ZHAA. The Treasurer shall pay by co-signed check all bills, requests for reimbursement, or other financial obligations of ZHAA upon approval of the Board, and such check shall bear the signature of 2 of these officers: Treasurer, President or Vice-President. The Treasurer shall report on the financial status of ZHAA at all business meetings of the Board. He/She will coordinate the creation of the Budget with input from the Board, Committee Chairs, and Commissioners, and will present
the budget at a BOD meeting for approval by the end of the operating period. All records shall be produced by the Treasurer and made available for review, at any business meeting, or upon request from the Board. He/She will provide all records necessary for an annual financial audit, conducted by a qualified person approved by the BOD.
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